Bookkeeping and reconciliations
Monthly categorisation and reconciliation in QuickBooks Online and Xero, closed on a fixed date.
Discuss your requirementHome United States
Accounting and bookkeeping services for the USA
We don’t just adjust your numbers. We tell you exactly what’s going on with them.
Reconciled books, sales tax support and tax-ready workpapers, done overnight while your team sleeps.
- Certified QuickBooks ProAdvisor
- Xero certified
- ACCA qualified
Sample of the report every client receives
September books closedDelivered on time
- Bank and credit cardsReconciled
- AP and vendor 1099 dataReconciled
- AR and depositsReconciled
- Payroll liabilitiesReconciled
- State sales taxReconciled
- Financial reportingDelivered
Total debits1,248,310.00
Total credits1,248,310.00
Difference0.00
Working daily in
- QuickBooks Online
- Xero
- QuickBooks Desktop
- Sage
- Zoho Books
- MYOB
- Wave
- Dext
- Hubdoc
- Excel
- Google Sheets
Certified QuickBooks ProAdvisorQuickBooks Online certified
Xero certified advisorXero certified
ACCA qualifiedAssociation of Chartered Certified Accountants
QuickBooks and Xero bookkeepers for United States businesses
Bookkeeping, accounting and compliance support built around local rules and deadlines.
Accounts payable
Bill entry, approvals and payment runs, with vendor W-9 and 1099 data kept current all year.
Discuss your requirementAccounts receivable
Invoicing, payment application and collections follow-up.
Discuss your requirementPayroll reconciliation
Gusto, ADP or Paychex reports matched to the ledger, with federal and state liabilities reconciled.
Discuss your requirementSales tax
Liability tracked by state and returns prepared for your review.
Discuss your requirementCatch-up and clean-up
Overdue months or years of bookkeeping brought up to date, reconciled and ready for filing.
Discuss your requirementFinancial reporting
Monthly P&L, balance sheet and cash flow statements, with budget vs actual and plain-language commentary.
Discuss your requirementTax season support
Trial balances, adjusting entries and workpapers for your CPA to prepare and file returns.
Discuss your requirementXero and QuickBooks migration
Move from QuickBooks Desktop, Sage, Zoho, MYOB, Wave, FreshBooks or spreadsheets in 3–5 working days, with every balance checked.
See how migration worksWe don’t just adjust your numbers. We tell you exactly what’s going on with them.
Reconciled books are the starting point, not the finish line. Every monthly close comes with a short written review from your accountant: what moved, why it moved and what deserves your attention before next month.
- Plain-language commentary with every report
- Variances explained, not just listed
- Early warnings on cash, margins and overdue receivables
Sample of the review that comes with your report
K
Your accountant’s reviewSeptember month-end review
Revenue$184,200+12% vs Aug
Gross margin38.4%−3.1 pts
Cash runway5.2 mosteady
- Margin fell even though sales grew. Freight costs are up 18% since June and are no longer passed on to customers.
- Two customers are past 60 days and together owe $21,450, about 11% of monthly revenue.
- Software subscriptions doubled to $2,960 a month. Three tools overlap and could be cancelled.
Move to Xero or QuickBooks Online in 3–5 working days
A fixed-scope migration with every balance tied out before you go live. No lost history, no surprises at year-end.
- Day 1
Review and mapping
We review your current file, agree what moves across and map your chart of accounts, tax codes and tracking categories.
- Day 2
Export and cleanse
Data is exported, duplicates and errors are cleaned, and open items are matched to source records.
- Day 3
Import
Contacts, products, open invoices and bills, opening balances and the history you choose are imported.
- Day 4
Reconcile
Trial balance, AR, AP and bank balances are tied out to your old system line by line.
- Day 5
Sign-off and handover
You receive a reconciliation report, bank feeds are connected and your team gets a walkthrough of the new file.
3–5 working days is our typical timeline for small and mid-sized businesses. Large histories, multi-entity files or inventory-heavy businesses are scoped and quoted separately.
For CPA and accounting firms
Add capacity before tax season without hiring. We work in your client files and follow your review process.
- Busy-season overflow
- White-label client work
- Workpapers ready for review
- Overnight turnaround
For businesses of every size
Get a monthly close and books your CPA can file from without a clean-up bill every spring.
- Fixed monthly close
- 1099-ready vendor records
- Clear monthly reports
- QuickBooks or Xero
Up and running in a week
Four steps from first call to your first monthly close.
Free consultation
A 20-minute call to understand your books, software and deadlines.
Fixed quote
A clear monthly price within one business day. No long-term contract.
Secure onboarding
You grant accountant access in your software. We set up a checklist and close calendar.
Monthly close
Reconciled books and reports delivered on the same date every month.
Your financial data stays protected
Two ways to work with us, both built around confidentiality. Read our privacy policy.
On your software
Already on QuickBooks, Xero or another platform? We work inside your own subscription with user access you control and can remove at any time.
On ours, under a signed NDA
No subscription yet? We keep your books on our licensed software, and a signed non-disclosure agreement is in place before we receive a single document.
Two-factor authentication
Enforced on every system we use for client work.
Restricted, secure storage
Client documents are kept in secure cloud storage with access limited to your assigned team, never on personal devices.
Confidentiality by default
Your data is used only to deliver your work and is never sold or shared for marketing.
Common questions
Can’t find your answer? Email connect@kikai.in
Can you work with our CPA firm’s existing process?
Yes. We follow your checklists, naming conventions and review steps, and can work white-label for your clients.
Do you file US tax returns?
We prepare the books, trial balance and workpapers. Your CPA or enrolled agent reviews and files the return.
How do you handle the time difference?
Work you send at the end of your day is usually completed by your next morning, which speeds up turnaround in busy season.
Ready for books you don’t have to think about?
Tell us what you need. You’ll have a fixed, free quote within one business day.